Dynamic Data Classification: Enhance Your Data Security Strategy

Silpa Sept 30, 2024


In today's digital landscape, organizations are inundated with vast amounts of data. The challenge lies in effectively identifying and categorizing sensitive information throughout the enterprise infrastructure. This is where Dynamic Data Classification comes into play. By compelling users to apply appropriate classification levels during document creation, editing, and email communication, businesses can take control of their data flow, empower users, and bolster information security.

The Importance of Data Classification

Data classification is essential for managing sensitive information, ensuring compliance, and enhancing overall data security. By imposing user-driven classification, organizations can actively involve end-users in the information security process. Here are some key features of dynamic data classification:

Key Features of Dynamic Data Classification
  • Restricting Downgrading of Classification Protect sensitive data by preventing users from downgrading classification levels, ensuring that critical information retains its appropriate status. Implement real-time alerts to notify administrators when downgrading occurs, maintaining oversight on data integrity.
  • Reclassification Actions on the Ribbon Enable users to quickly initiate reclassification actions directly from their work interface, enhancing efficiency.
  • Comprehensive Logging Capture logs for all classification and reclassification events, providing insights into policy deviations and compliance measures.
  • Sub-Classification Levels Define sub-classification levels to create a more nuanced classification framework tailored to your organization’s specific needs.
Quick Classification Made Simple

    With Klassify, users can easily apply classification with just a right-click, enabling seamless categorization of MS Office documents, PDFs, images, and other file types. This feature allows:

  • Visual Markings and Metadata: Add essential markings and metadata without needing to open files, streamlining the classification process.
  • Automatic Overlay Icons: Receive instant visual confirmation of classification actions through overlay icons applied to the files.
Bulk File Classification for Efficiency

Organizations can efficiently manage and classify large volumes of vital business data with Bulk File Classification. This feature allows users to:

  • Classify Multiple Documents: Simultaneously classify various file types, including MS Office documents and PDFs, ensuring comprehensive data governance.
  • Select Visual Markings and Positioning: Customize how classification is visually represented.
  • Password Protected Files: Classify files that are password protected by pre-specifying the password, maintaining security protocols.
  • Log Capture: Automatically insert metadata and capture logs for better tracking and compliance.
Email Classification: Securing Communication

Effective data classification extends beyond files to emails. With Klassify, organizations can enforce classification labels for emails, enhancing data loss prevention (DLP) and email security:

  • Enforce Email Classification: Ensure that all outgoing emails are appropriately classified, reflecting the sensitivity of the shared data.
  • Attachment Classification: Classify attachments in emails to prevent unauthorized data sharing.
  • Real-Time Alerts: Get notified if users attempt to send higher classified attachments with a lower classification applied to the email.
  • Metadata Addition: Enhance email headers with relevant metadata to provide context on sensitivity.
  • Domain and Sender-Based Classification: Implement classification based on email domain and sender to improve security protocols.
Centralized Management for Simplified Administration

The Klassify Data Classification Suite features a centralized management console that streamlines data classification configuration and enterprise-wide policy management:

  • Dashboard Insights: Gain summarized or detailed insights into data classification activities through customizable dashboards.
  • Discover Endpoints: Easily discover endpoints using Active Directory fetch, IP addresses, and other criteria.
  • Client Management: Manage the installation, monitoring, updating, and uninstallation of Klassify Agents and Clients from a single interface.
  • Role-Based Access: Assign role-based access to the console, ensuring secure and efficient user management.

Dynamic data classification is no longer a luxury but a necessity for organizations seeking to safeguard sensitive information. By leveraging Klassify's advanced features, businesses can streamline their data management processes, enforce compliance, and enhance security measures. Start your journey towards better data governance today with Klassify!